Lease Abstraction Services

Turn complex lease agreements into clear, actionable insights

Our expert Lease Abstraction team meticulously extracts and summarizes critical lease information, providing you clear, actionable data for your property portfolio.

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  • 18+

    Languages Handled

  • 500+

    Skilled Professionals

  • 250+

    Global Clients

Our Lease
Abstraction Process

1
Document Collection
  • We collect all relevant lease documents, including amendments and addenda
  • Prepare and share a lease document inventory of missed documents with the clients
  • Ensure a complete list of documents is gathered for abstraction
2
Key Data Extraction
  • Our team meticulously extracts vital information such as lease terms, rent amounts, renewal options, termination rights, and maintenance obligations
  • Summarize this data into your preferred format or enter it into lease administration platforms like Yardi, MRI, or VL
3
Quality Check
  • Experts conduct a quality check by cross-referencing the abstracted data with the original lease documents
  • Perform a thorough review of dates, dollars, and other critical data fields to ensure correctness
  • Guarantee reliability and precision in our lease abstracting services
4
Client Review and Feedback
  • After our internal review, we share the lease abstract with the Client for feedback
  • Prioritize client input and make necessary adjustments to align with specific needs
  • Our services are designed to be flexible and responsive to client requirements
5
Final Delivery and Ongoing Support
  • Deliver the finalized lease abstract in your chosen format: Excel, PDF, or a web-based platform
  • Provide ongoing support, assisting with any updates or questions and ensure a seamless experience

What We Do

Making critical lease data easily accessible through our accurate and timely lease abstracts.
Lease Term Extraction Icon

Lease Term Extraction

We summarize lease dates (commencement, renewal, termination) to help you manage the entire lifecycle of your lease effortlessly.

Financial Details Icon

Financial Details

From rent amounts and payment schedules to escalation clauses and security deposits, our lease abstraction services ensure you never miss critical financial obligations.

Tenant and Landlord Obligations Icon

Tenant and Landlord Obligations

We clarify maintenance duties, usage restrictions, and insurance needs, preventing compliance issues and disputes.

Critical Dates and Deadlines Icon

Critical Dates and Deadlines

Stay ahead of rent reviews, renewal notices, and inspection schedules with our accurate tracking services.

Special Clauses Icon

Special Clauses

We summarize key clauses like exclusivity rights, co-tenancy, and termination options for complete lease understanding.

Compliance Assurance Icon

Compliance Assurance

We offer continuous support and updates, ensuring your lease data is always current and accurate.

150K+

Leases handled

100%

Accuracy on dates & dollar

18+

Languages handled

12+

Lease Platforms Expertise

Why Choose Springbord Real Estate Lease Abstraction Services

With our Lease Abstraction service, you get accurate, concise, and easily accessible lease abstracts that empower you to Streamline your lease management and enhance operational efficiency.

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Quicker Turnaround icon
Quicker Turnaround

Our streamlined abstraction process saves you hours of document review by summarizing critical lease details quickly and accurately.

Accuracy
Increased Accuracy

With meticulous attention to detail, we ensure precise abstractions, reducing the risk of errors and costly mismanagement.

Cost Savings
Cost Savings

Outsourcing your lease abstraction services reduces overhead costs and improves operational efficiency.

Data Security
Data Security

We adhere to ISO 27001 standards and strict confidentiality agreements, ensuring that all client information is kept private and secure at every lease abstraction stage.

Centralized Data Access
Centralized Data Access

We organize your lease data in easy-to-access formats, ensuring that critical information is always at your fingertips.

Expertise Across Multiple Lease Types
Expertise Across Multiple Lease Types

From commercial to residential leases, we handle all types of real estate contracts with in-depth expertise.

Scalable Solutions
Scalable Solutions

As your portfolio grows, our services scale effortlessly, providing consistent quality and timely delivery.

Enhanced Decision-Making
Enhanced Decision-Making

Our accurate lease data empowers informed decisions on renewals, acquisitions, and portfolio management.

Lease Administration Platform Expertise
Lease Administration Platform Expertise

Our team is proficient in utilizing industry-leading lease administration platforms to update lease data efficiently.

Quality Assurance
Quality Assurance

Our 3-level stringent quality control ensures that each lease abstract is thoroughly reviewed for accuracy and completeness.

What makes us a trusted
lease abstraction company?

With over 9 years of specialized experience in the real estate industry, Springbord stands as a leading real estate service company and a trusted Lease Abstraction Company. It is a trusted partner for a diverse clientele across Office, Retail, and Commercial Real Estate sectors.

The Enerji Group logo
Part of The Enerji Group
The Enerji Group logo
500+ Talented Resource Pool
9 Years in Real Estate Service
Decade of Deep Real Estate Services Experience
9 Years in Real Estate Service
Global Fortune 500 Clients
9 Years in Real Estate Service
Great Place to Work-Certified™
9 Years in Real Estate Service
Six Sigma Certified Teams
9 Years in Real Estate Service
ISO/IEC 9001 Certified
9 Years in Real Estate Service
ISO/IEC 27001:2022 Certified
9 Years in Real Estate Service
We Deliver Certainty

OUR Testimonials

What Our Clients Say About Us

"Our firm has partnered with Springbord for several years, and they consistently exceed our expectations. Their team is not only responsive and flexible with ad hoc requests but also consistently delivers on time, often ahead of schedule. Their expertise in lease abstraction and data validation has been invaluable to us. We look forward to exploring even more of their service offerings."
- Client Service Manager
a top CRE firm
"We have really enjoyed our partnership with Springbord and have been very pleased with the work and the relationship."
- Chief Integration Officer
Boutique Asset & management firm based in Florida
"As mentioned during the call yesterday, you and your team are performing so well, and we are so thrilled with your work product. As such, I will give you a 10. Keep up the amazing work!"
- Vice President, Lease Administration
Real Estate Services Company based in USA

Got Complex Lease Management Needs?

Customized Services

Custom lease abstracting services tailored to the needs of every real estate industry player.

Icon representing Commercial Real Estate Firms

Commercial Real Estate Firms

Icon representing Property Owners

Property Owners

Icon representing REITs

Real Estate Investment Trusts (REITs)

Icon representing Mortgage Lenders

Mortgage Lenders

Icon representing Investors

Investors

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Brokers

Languages Handled

Multilingual lease abstracts in a wide range of languages to simplify global lease management.

  • Flag of France French
  • Flag of Germany German
  • Flag of Spain Spanish
  • Flag of Italy Italian
  • Flag of Portugal Portuguese
  • Flag of the Netherlands Dutch
  • Flag of Poland Polish
  • Flag of Sweden Swedish
  • Flag of Romania Romanian
  • Flag of Russia Russian
  • Flag of Norway Norwegian
  • Flag of Denmark Danish
  • Flag representing Arabic language Arabic
  • Flag of China Chinese
  • Flag of Japan Japanese
  • Flag representing Mandarin language Mandarin
  • Flag of South Korea Korean
  • Flag of Vietnam Vietnamese

Download Free Lease Abstract Template

Fill out the quick form, and we'll email you a free lease abstract template.

Lease Administration Platform Expertise

Leverage our broad expertise in various real estate management software platforms. Whether you need to optimize, migrate, or select the right platform, we've got you covered.

With experience serving over 250 clients, we specialize in Lease abstraction and administration Platforms like Yardi, MRI, ProLease, Lease Harbor/HF-Apex, Visual Lease, Costar, Sequentra, Tririga and Tango; Accounting Software like QuickBooks, Appfolio, Procore, Yardi, MRI and Tango.

Lease Administration platforms

yardi logo
mri logo
appfolio logo
tango logo
visuallease logo
leaseharbor logo
costar logo
sequentra logo
prolease logo
prolease logo
tririga logo
la8 logo
Oracle logo
DealSumm logo
entrata Logo logo

Accounting platforms

quickbooks logo
Xero software logo
Oracle-netSuite logo
sage logo
yardi logo
mri logo
appfolio logo

Construction management platforms

BuilderTrend logo
procore logo

Financial modelling

Argus Enterprise logo

Case Study

1
The Challenge

Abstracting a Large Portfolio of Leases

2
The Solution

Ensuring Accurate Data Validation

3
Results

Achieving Accurate and Cost-Effective Lease Abstraction

Delivered accurately and cost-effectively
Leases within a span of two months
On-Time Quicker turnaround
lease abstration casestudy

Frequent questions and answers

Your Questions about Lease Abstraction, Answered

What is lease abstraction?

Lease abstraction is the process of extracting and summarizing critical information from lease agreements into a concise, easily accessible format. This process includes key details such as lease terms, rent amounts, renewal options, and tenant obligations. These services help real estate professionals streamline property management, ensure compliance, and make informed decisions by providing clear and organized lease data.

How much does lease abstraction cost?

The cost of lease abstraction varies based on several factors, including the complexity of the lease agreements, the volume of leases to be abstracted, and the level of detail required. Generally, prices can range from $90 to $250 per lease, with some providers offering discounted rates for bulk projects. It's best to request a customized quote to get an accurate estimate tailored to your specific needs.

How to prepare a lease abstract?

Preparing a lease abstract involves several key steps to ensure all critical information is accurately captured. First, gather all relevant lease documents and any amendments or addendums. Carefully review each document, identifying and extracting essential details such as lease terms, rent schedules, renewal options, and tenant responsibilities. Organize this information into a structured format, typically a template, highlighting the most pertinent data for quick reference. Double-check the abstract for accuracy and completeness, ensuring all critical clauses and financial terms are included. Finally, store the abstract in a centralized, accessible location for easy retrieval and ongoing reference.

How long does an abstract take?

The time required to complete a lease abstract varies depending on the complexity and length of the lease document, as well as the experience of the person performing the abstraction. On average, it can take anywhere from a few hours to a full day per lease. Simple leases may be abstracted in a couple of hours, while more intricate agreements with numerous clauses and amendments can take significantly longer. For bulk projects, the timeline can extend to several weeks, depending on the number of leases and the resources dedicated to the task.

What must an abstract include?

A lease abstract must include key details to provide a comprehensive summary of the lease agreement. Essential elements typically encompass the lease term, including start and end dates, rent amounts and schedules, security deposits, and any renewal options or termination rights. It should also detail tenant and landlord obligations, maintenance responsibilities, permitted uses of the property, and any restrictions or special clauses. Additionally, the abstract should highlight important dates for rent reviews, lease renewals, and notice periods, ensuring all critical information is easily accessible for reference.

What is the quality process you follow for lease abstraction?

We have an unwavering focus on delivery excellence, which enables us to establish long-term relationships with our clients. We have developed a three-level quality-assurance process to deliver accurate lease abstractions.

Is there any extra cost involved in abstracting a single lease along with a three-page amendment?

No, there is no extra cost involved.

What are the benefits of outsourcing lease abstraction services?

Outsourcing lease abstraction services provides access to specialized expertise, ensuring accuracy and efficiency in summarizing lease agreements. It saves time, reduces operational costs, and eliminates the need for in-house resources. It streamlines lease management, improves compliance, and supports better decision-making.

How do I choose the right provider for commercial lease abstraction services?

Choose a provider with proven expertise in commercial leases, scalable solutions for your portfolio, and strong data security. Ensure they are experienced with lease platforms like Yardi or MRI and offer tailored services, guaranteed accuracy, and reliable customer support.

Is the abstraction handled through the workflow tool?

The abstraction per se is not handled through the tool. However, allocation and reporting are managed using the workflow tool, which helps us to streamline the process, increase visibility, and maximize productivity.

What is the TAT to abstract a lease in English, and how long do you take to cover 50 such leases?

The usual turnaround time to abstract an English lease is anywhere between four and eight hours. The TAT for 50 leases is 10 working days.

Do you have any insurance policies to cover the risk involved in lease abstraction?

Yes, we believe in minimizing the risk for both our clients and ourselves; that is why we have an indemnity insurance cover for USD 1 million.

Can you handle loan abstraction and joint venture agreements?

Since we handle various types of leases, our team has developed an expertise in identifying critical information and managing abstractions for various contracts. So, yes, we can handle both loan and joint venture agreement abstractions. Clients who are interested in this service may please share some sample documents for us to evaluate.

What is the background of the individuals who undertake lease abstraction?

We have an integrated team of abstractors, reviewers, and quality auditors who have a diverse background and experience in lease management.

How many multilingual languages do you cover for abstraction, and how do you handle it?

We cover 18 non-English languages including French, Arabic, and Chinese. First, we translate the lease into English and then abstract and integrate it into the client database.

What additional lease-related services do you provide?

In addition to our Lease Abstraction service, we offer comprehensive solutions including Lease Accounting, Lease Administration, Lease Data Migration, and Lease Validation.

How can outsource lease abstraction enhance operational efficiency?

Outsourcing lease abstraction speeds up data processing, reduces administrative workload, and lets businesses focus on strategic tasks, improving overall productivity and resource use.

Why hire a commercial lease abstraction company instead of doing it in-house?

Hiring a commercial lease abstraction company saves costs, ensures expert-level accuracy and efficiency. Their specialized services help businesses focus on core operations while managing lease data effectively.

Guaranteed 100% accuracy on critical dates & dollar value

Optimize your Real Estate Portfolios efficiently and quickly in 18+ languages.

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