Outsource your CAM reconciliation to ensure accuracy, transparency, and compliance, while freeing your team to focus on growth.
Springbord delivers Accurate, On-Time CAM Reconciliation for US Landlords, Property Managers & REITs
* Based on our documented case studies
† Typical timeline, may vary based on portfolio size and complexity
Springbord keeps portfolios profitable at scale by pairing experienced analysts with audit-ready controls and proactive communication.
200+
US clients closing reconciliations on schedule
450K+
Hours invested in real estate finance workflows
60K+
CAM Reconciliation handled
4500+
Reconciliations processed yearly
"Springbord has been a game changer. Our reconciliations are faster, accurate, and dispute-free."
VP, Property Management - US REIT
Common real estate pain points
How Springbord transforms your CAM reconciliation process
Precise expense mapping across all tenant types to protect net income.
Comprehensive documentation and variance notes build stakeholder confidence.
Parallel processing of budgets, invoices, and CPI adjustments for timely delivery.
Flexible analyst teams that scale with seasonal demands and portfolio growth.
Every engagement is anchored by four promises backed by our dedicated analyst teams.
Swap fixed staffing costs for a flexible analyst team that scales with portfolio demand.
Our sequenced workflow keeps lease abstraction, expense audits, and tenant statements in motion together.
Dual-level quality checks and audit-ready documentation safeguard every recovery line.
We flex analyst capacity for seasonal true-ups, acquisitions, and audit spikes without slowing delivery.
Our approach blends dedicated analyst team, auditing discipline, and secure workflows to deliver those outcomes consistently across office, commercial, and retail portfolios.
Tailored services crafted to address your specific pain points effectively.
Dedicated to identifying opportunities to save costs and optimizing expenses.
Two-tiered quality assurance ensures maximum precision and unwavering consistency.
Streamlined services ensuring efficient and prompt results delivery.
Robust information security and privacy protocols to safeguard your confidential data.
Our proprietary quality benchmark that keeps every engagement aligned to client goals, delivering dependable support and earned confidence.
With over 9 years of specialized experience in CAM reconciliation and real estate accounting, Springbord stands as a leading real estate service company and a trusted CAM Reconciliation Partner. We deliver accurate, compliant, and timely CAM reconciliations for property owners, REITs, and management companies across Office, Retail, and Commercial sectors.
A prominent US-based property management firm struggled with inaccurate CAM reconciliation calculations, resulting in significant under-billing and financial losses.
Implementation of a comprehensive CAM reconciliation optimization strategy with advanced automation and expert oversight.
Achieved remarkable improvements in accuracy, speed, and cost savings while maintaining compliance standards.
Simply put CAM charges are operating expenses that landlords pay in order to maintain and repair the building shared by multiple tenants. CAM charges have a huge impact on the property's net operating income (NOI), cash flow and overall rent that a tenant pays for the space occupied.
Common area, as the name suggests includes every common space as well as utilities shared amongst all multiple tenants of a building. To run, maintain and repair such common spaces of a building, CAM costs are included within the lease as an annual budget which is billed in small installments (monthly, quarterly, or annually) to the tenant.
While what's included as CAM charges vary across lease and properties, some of the common costs include:
CAM charges based on estimates and not actuals. Property managers, based on previous few years expenses and various other market factors arrive at an annual CAM budget, at the start of every year. That estimate is then divided into small installments as monthly operating expense. Based on tenant's pro-rata share of leasable (usable) area of the building, that percentage is charged which is required to be paid in small increments throughout the year. For instance, if a tenant's leased area 2,000 square feet and the total area of the building is 100,000 square feet, the pro rata share of the tenants is 2% of usable space. This is the percentage used to allocate CAM charges.
CAM reconciliation is the year end accounting of CAM charges. Since CAM expenses are charged based on estimates, managers are required to tally and reconcile the charges paid by the tenants against the actual CAM expenses incurred throughout the year. After segregating these charges and capital improvements, incase, charges paid are more than the actuals then property managers need to send notifications of credits. On the other hand, incase charges have failed to cover the actual expense then property managers need to send invoice for the amount due based on reconciliation.
According to the Bureau of Labor Statistics (BLS) website Consumer Price Index (CPI) "is a measure of the average change over time in the prices paid by urban consumers for a market basket of consumer goods and services." These are indexes of average price data published by BLS for various locations across the United States.
But you may wonder how it applies to CAM reconciliation. Well CPI is used to determine fair rent calculation within commercial real estate to ensure it is at par with the regional/national inflation rate. However, it is worth noting that lease terms differ, some may include:
But leases where CPI adjustment is required, all you need is to refer the local index and follow this formula to derive at the percentage of inflation that needs to be applied to CAM calculations.
There is a blog post we did on best practices, you can read about it here. Having a standard and methodical process in place is a good place to start. More often than not property managers follow siloed and manual processes that lead to slippages and errors. Establishing a structured process help streamline reconciliation and allow enough time for focusing on each step to ensure timely and efficient outcomes. From the documentation, general ledger view, timely invoicing to accounting for every capital expenditure and other operating expenses as drafted in the lease contract – every step requires a systematic approach so that there are no cascading issues throughout the workflow.
It is no surprise that CAM reconciliation is a tedious process due to expansive commercial real estate portfolios, complex lease structures, changes in tenancy, and other variable factors that influence CAM charges. Plus, today property managers are tasked with myriad of responsibilities which often leaves them overburdened and they barely have enough time to complete the reconciliation process within the deadline. All these factors make the process highly error-prone and often lead to delays.
Outsourcing CAM reconciliation has therefore emerged to be a go-to strategy within the commercial real estate sector as it offers tangible benefits. Professional service provider brings in expertise, right tools, and industry best practices that enable you to ensure that the CAM reconciliation process is accurate, timely, and streamlined.
Join 200+ property firms saving 30% on costs and closing 40% faster with our proven CAM reconciliation process.
