Lease Administration: Managing your Leases is the Key

Lease administration is managing and monitoring commercial leases from the time they are signed until they expire.

It is a critical aspect of real estate management, as it helps to uncover hidden costs in leases, which can ultimately impact a business’s bottom line.

In this blog post, we will discuss four key areas where lease administration can help to uncover hidden costs.

A. Uncertainty about the lease’s reliability

Lease abstraction is the process of extracting relevant information from a lease document and entering it into a lease management system.

It is a crucial step in lease administration, as it allows for accurate tracking and monitoring of lease terms and obligations. However, if the lease abstraction process is unreliable, it can lead to hidden costs.

For example, if the lease abstract does not accurately capture the terms of the lease, it can result in missed rent increases, late fees, or other penalties. To avoid this, businesses should ensure that their lease abstraction process is thorough and accurate and that it is conducted by a trained and experienced professional.

B. Mismanaged improvement projects

Another area where lease administration can uncover hidden costs is in the tracking of improvement projects. Many commercial leases require tenants to make improvements to the leased space, such as installing new flooring or updating electrical systems.

These improvements can be costly, and if they are not tracked properly, they can lead to hidden costs. For example, if a tenant completes an improvement project but fails to provide documentation to the landlord, they may be charged for the cost of the improvement when they vacate the space.

To avoid this, businesses should ensure that they have a system in place for tracking and documenting improvement projects and that they are in compliance with all lease requirements.

C. Mistakes in rent payments and the processing

Rent payment and processing errors are another area where lease administration can uncover hidden costs. For example, if rent payments are not processed correctly, it can lead to late fees, penalties, and other charges.

Additionally, if rent payments are not tracked properly, it can lead to missed payments, which can ultimately result in eviction. To avoid these types of errors, businesses should ensure that they have a system in place for tracking and processing rent payments, and that they are in compliance with all lease requirements.

D. Find errors before they can affect your company

Finally, lease administration can help to uncover hidden costs by catching mistakes before they impact the business. For example, if a lease is about to expire, and the business does not have a renewal option in place, it can lead to costly relocation expenses.

Additionally, if a lease is about to expire, and the business does not have a plan in place for vacating the space, it can lead to penalties and other charges. To avoid these types of mistakes, businesses should ensure that they have a system in place for monitoring lease expiration dates and for creating and implementing exit plans.

Wrap Up:

In conclusion, lease administration is a critical aspect of real estate management, as it helps to uncover hidden costs in leases.

Springbord focuses on unreliable lease abstraction, poorly tracked improvement projects, rent payment, processing errors, and catching mistakes before they impact your business.

Businesses can ensure that they are in compliance with all lease requirements and that they are not incurring unnecessary costs.

We implement a strong lease administration process so that businesses can protect and ensure their long-term success.